Privacy Policy

This is the privacy policy of ProFM Broadcast, which applies to the processing of personal data by ProFM Broadcast or affiliated companies and their successors hereinafter referred to as ‘we/us’.

ProFM Broadcast is the data controller within the meaning of the General Data Protection Regulation (GDPR). This means that ProFM Broadcast decides which personal data are processed, for what purpose, and in what manner. ProFM Broadcast is responsible for ensuring that your personal data are processed in accordance with the GDPR and in a proper and careful manner.

This privacy statement explains how we handle personal data and what organizational and technological measures we take to protect the privacy of all parties involved. If you have any questions or comments, or if you suspect a data breach or vulnerability in our security, please contact us at


Personal Data:

ProFM Broadcast processes personal data within the meaning of the General Data Protection Regulation (GDPR). Personal data are all data that can provide information about an identified or identifiable natural person. Depending on the services and functionalities you use or provide to us, we may process the following personal data:

  • Name
  • Company details
  • Phone number; address and email address
  • Nationality
  • Username and login details
  • Gender
  • IBAN bank details
  • Information you fill in yourself, such as in a contact form;
  • Technical measurement data of the equipment such as IP address, identifiers in cookies, and your browsing behavior on our websites.



Cookies are small text files or pixels that are placed when you visit a website. They ensure that the site functions optimally and collect data to make the displayed information as relevant as possible.

We use a number of cookies with different properties:

  • Functional cookies enhance user convenience. For example, they remember selections and you do not have to log in repeatedly. We use functional cookies.
  • Monitoring or analytical cookies allow us to anonymously map (be)havior and adapt our services accordingly. This allows us to serve you as a (potential) guest even better.
  • These parties offer data protection that complies with the GDPR. Read here how Google does it. We use analytical cookies. Through Google Analytics, we collect anonymous user data enabling us to improve our services.
  • Social media: cookies may also be placed for a connection to social media. Read the privacy policy of Facebook, Twitter, Instagram, and LinkedIn (which may change regularly) to see how they process your personal data.
  • Google, Facebook, Twitter, Instagram, and LinkedIn are participants in the Privacy Shield program, meaning there is an adequate level of protection for the processing of any personal data.

Most web browsers automatically accept cookies. However, you can also set your browser to reject cookies by default, or manually delete cookies through the browser settings. More information on enabling and disabling cookies and deleting them can be found in the Help function of your browser or on this page.


Legal Basis of Processing:

ProFM Broadcast must be able to base the use of your personal data on one of the legal bases listed in Article 6 of the GDPR. In this case, the following legal basis(es) apply:

Consent of the data subject. You can always withdraw your consent. The data processing is necessary for the performance of a contract. The data processing is necessary to comply with a legal obligation. The data processing is necessary for the legitimate interests pursued by the controller.

We process your data (possibly) for one or more of the following purposes (depending on the services or functionalities you use):

  • To execute a contract you have entered into with us;
  • To process your order and inform you about its progress;
  • For offering products or services (marketing), market research, and analysis;
  • For our financial administration and tax returns;
  • To limit our liability based on laws such as the Occupational Health and Safety Act, Foreign Nationals Employment Act, Prevention of Illegal Employment Act, and Chain Liability Act;
  • To make use of all functionalities and services on the websites;
  • To process registrations for newsletters or other services;
  • To handle questions or complaints;
  • To improve our websites.


Security of Personal Data:

ProFM Broadcast takes the protection of your personal data seriously and takes all reasonable, appropriate, technical, and organizational security measures to prevent misuse, loss, unauthorized access, destruction, unwanted disclosure, and unauthorized alteration of your personal data. ProFM Broadcast ensures that only necessary persons have access to the data and that security measures are regularly checked.

The measures taken include (but are not limited to):

Password protection of system and cloud environments; Encryption of data; Transmission of (personal) data via a secure connection; Storage and hosting by a reputable hosting party; Employees are bound by a confidentiality agreement; Processing agreements have been concluded with subprocessors obliging them to comply with the GDPR; Processing is carried out exclusively within the EU or by parties outside the EU that adhere to an equivalent level of protection.

These measures comply with applicable privacy and information security legislation. However, no website or software can guarantee 100% security. Therefore, ProFM Broadcast cannot be held responsible or liable for unauthorized, unauthorized, or unwanted access to personal data beyond our control.

In the event that, despite the security measures taken by us, a security incident occurs that is likely to have adverse effects on your privacy, we will inform you as soon as possible. We will also inform you about the measures we have taken to limit the consequences and prevent recurrence in the future.


Sharing of Personal Data:

We only share your personal data with third parties if:

  • You have given consent for this;
  • We are legally obliged to do so based on the law, a court order, or an order from a competent supervisory authority;
  • We or a third party have a legitimate interest that justifies sharing the personal data;

We only pass on the data provided by you to third parties if it is necessary to answer your question or complaint, or for the delivery or maintenance of the products ordered by you or the services requested by you. These third parties may include, for example, group companies, subcontractors, ICT and telecom providers, postal and mailing companies, banks, and companies providing payment services such as IDEAL, accountants, and lawyers or attorneys;

When we provide your data to a third party, we ensure, among other things (with an agreement), that your data are not used for other purposes. We also agree that your data will be deleted as soon as they are no longer necessary, and that these third parties comply with the GDPR;

Furthermore, we will not provide the data provided by you to other parties unless this is legally required or permitted. For example, we may share personal data with third parties such as the tax authorities or the Inspectorate SZW, or the police as part of a fraud investigation. In that case, we are legally obliged to provide this data.


Retention Period of Personal Data:

ProFM Broadcast therefore retains your data for a standard period of three years. If the maximum legal retention period is shorter, for example for job application letters, we apply that shorter term. During this time, it may still be necessary for ProFM Broadcast to have this data, for example, to contact you. If permitted or required by law, for example for tax purposes or for the settlement of (possible) complaints or procedures, data may be retained for a longer period.

No maximum retention period applies to:

  • anonymized data; and
  • data kept solely for historical, statistical, or scientific purposes. However, care is taken to ensure that the processing of this data is only used for those specific purposes.


Your Privacy Rights:

You have the right to access your personal data and the right to ask us to modify, limit, transfer, or delete your data. Sometimes we may not be able to fulfill your request, for example, based on a legal obligation that applies to us. If you want to know which personal data we process about you, you can make a written request for access. ProFM Broadcast will handle all your requests within a reasonable period, in principle within one month. If your request is complex or if we cannot inform you in a timely manner for other reasons, you will be notified.

You can send your requests or complaints to

To prevent abuse, we may ask you to provide identification by sending a copy of a valid ID. Be sure to make your BSN and photo unreadable on the copy. If you are not satisfied with how we handle your request or complaint, you can contact the Dutch Data Protection Authority.


Changes to this Statement:

ProFM Broadcast may change this privacy statement from time to time. Changes will be published on our website. It is advisable to consult this privacy statement regularly so that you are aware of any changes.

Version: Juni 1st 2024